The Digital Mailroom: How It Works & Why You Need It
JUN 04, 2020 | By NECS
How do you handle physical mail in a global pandemic? The short answer is, you don’t. Incoming paper mail cannot be safely and efficiently passed from person to person (whether at home, in the office, or both) as it is processed, filed, stored and accessed. Automated digital processes are now...
What Really Happens When Office Equipment is Under Attack
MAY 01, 2020 | By NECS
You may not be on the office network right now, but your copiers are… and that’s all a hacker needs to inject malware into a company device, phone home to external DNS servers, and gain control. Basic security measures like firewalls are no longer enough. Last year, “11% of security...
How to Properly Clean Office Equipment Without Damages
APR 16, 2020 | By NECS
For essential businesses, shared office equipment is a real health concern right now as the surfaces of these machines are high-touch and frequently used. Hand sanitizer or disinfectant wipes beside the copier does not ensure a healthy work environment, and improper use of either of these can leave your employees vulnerable to...
How You Can Support Your Remote Workforce Today
MAR 19, 2020 | By NECS
Countless offices around the world have chosen to go remote in an effort to be proactive amid the current COVID-19 outbreak. Many offices were prepared for this shift in business, others are scrambling to help their employees adapt to a new working environment. If you fall into the latter category,...
The Top 3 Data Entry Challenges You Didn’t Know You Had
FEB 14, 2020 | By NECS
No matter what industry you’re in, data isn’t dead, but data entry should be. Why? It’s slower, more expensive, and less accurate than digital systems that exist today. With manual data entry, everything is dependent on your employees, including: Speed Cost Accuracy Even if they’re capable of 15,000 keystrokes/hour, they’ll...
Why You Need to Take Advantage of Your Expiring Copier Lease Pt. 2
JAN 31, 2020 | By NECS
We’ve said it before, and we’ll say it again: an expiring copier lease is a good thing! It’s an opportunity to review your contract for unnecessary expenses and things you may have overlooked in the beginning, but do you know what to look for? If you read our first installment,...
Automating Paper-Based College Admin Processes
JAN 17, 2020 | By NECS
There are institutions today that still rely heavily on paper-based administrative processes, and higher education is one of them. Everything from admissions forms, financial aid information, individual education plans (IEPs), student records, and more, are on paper. If not millions, these files account for hundreds of thousands of printed documents...
Why Secure Print Release is a 2020 Business Essential
JAN 06, 2020 | By NECS
On any given day at the office, confidential information is thoughtlessly released concerning your business, your clients, and your employees. Competitive data, records and invoices, accounting details, and more, are left uncollected at print stations—especially in larger organizations where jobs are easily sent to the wrong device. Your security as...
Business Has Shifted, But The Way You Work Hasn’t Caught Up
DEC 13, 2019 | By NECS
Whether you choose to embrace it or not (yet), the mobile workstyle is here, and it’s growing. Many companies now offer employees flextime and opportunities to work remotely, but while this trend is proven to be good for all those involved, it presents an entirely new set of problems for...
Improve Your Business Financials with Depreciating Office Technology
NOV 29, 2019 | By NECS
If you’re thinking about updating your office technology, you should seriously consider shopping before the new year. New office tech for your business can significantly improve both your profit and loss statement and have an impact on your balance sheet for up to five years. But only if you purchase...
How to Maximize Uptime on Office Printers & MFPs
NOV 14, 2019 | By NECS
How do you know there’s something wrong with an office copier? Your employees try to use it and it doesn’t work? Hindsight is 20/20. Now your course of action is: Call a service provider Wait for a tech to show up Wait for the problem to be uncovered Wait for...
How to Effectively (and Efficiently) Store Business Data
NOV 01, 2019 | By NECS
As a company, one of your biggest assets is your data. You may have the best in your industry and that gives you a real advantage over your competitors. But if your data isn’t actionable, you might as well not have it, and you definitely shouldn’t be paying for its...
Why You Need to Take Advantage of Your Expiring Copier Lease
OCT 18, 2019 | By NECS
Your expiring copier lease may be a good thing. If no one in your office is in charge of managing leased devices and the responsibility falls on your lender, you’re probably already in a sticky situation. Ask yourself the following: Do the copiers exceed the needs of your employees? Is...
No Action Necessary: Device Level Print Security
OCT 07, 2019 | By NECS
Seventy-five files are compromised every second, and office printers more than five years old are most at risk. Thankfully, printer security is steadily progressing and large OEMs are tackling this issue where it matters most: on the device level. So where are we today? Printers can heal themselves. Now you’ve...
How to Know if You’re Paying Too Much For Your Office Printers
SEP 20, 2019 | By NECS
There’s something your employees have seen in your office, but they shouldn’t have… a piece of paper taped to a printer with the words “NOT WORKING” written on it in black Sharpie. The job was sent, they made the journey, and now they have to return to their desk, empty-handed...
Why There has Never Been a Better Time to Print in Color
SEP 09, 2019 | By NECS
Let’s look at one of the most iconic logos of all time, Coca-Cola. See the vibrant, candy apple red? Now, see it in grayscale—it’s not nearly as impactful. Why? It’s because color matters. Color gives meaning. We use it in graphics and charts to help our eyes digest pieces of...
We Bet Your Paper Documents Can’t Do This
AUG 23, 2019 | By NECS
Let’s make a bet! We bet your current document storage solution can’t do 3 of the 5 following things: Find a file in less than 10 seconds Determine who has access to each individual document Be stored for less than $100/month in-office or offsite...
3 Things to Consider Before Outsourcing Print Materials
AUG 09, 2019 | By NECS
We’re going to give it to you straight—the problem with outsourcing print materials is simple: you don’t have control. Quality and turnaround time are determined by someone outside of your organization. Does this person care? Maybe. Does this person have multiple jobs they’re working on? That’s almost guaranteed. When it...
Why You Need to Trust Your Equipment Provider
JUL 26, 2019 | By NECS
You might want to sit down for this one. We’ll start with the good news. A copier lease is finite, so you’re only locked in forever if you sit idly by and renew year after year. The bad news? Your current agreement may contain important and potentially expensive renewal details...
Your Technology is Advanced, Shouldn’t Your Print Support Model Match?
JUL 15, 2019 | By NECS
You know there’s something wrong when your print support model hasn’t changed since the millennium. Your devices are up-to-date, but you’re still servicing them the old-fashioned way. You call on your internal IT team, taking time away from more valuable projects, or, you outsource to a service provider for an...
What is Managed Print Service?
JUN 28, 2019 | By NECS
The term “Managed Print Service” gets thrown around so often that its definition has become somewhat vague. In short, MPS is the total optimization of your office’s print fleet, and without it, everyday printing is easily overlooked and mismanaged. But what does MPS actually entail? Here are the three fundamental...
Top 5 Signs You Need New Office Printers
JUN 17, 2019 | By NECS
“If it ain’t broke, don’t fix it!” It’s a common phrase but when it comes to office technology, it can be an expensive and dangerous approach. So how do you decide it’s time to replace office technology like an office printer? Here are five signs to watch for in your...
The Best Way to Buy Technology Products for Your Office
JUN 03, 2019 | By NECS
Admit it, you’ve been in a debate with your co-workers over the cost of technology products for the office. You spent valuable time deciding whether or not to opt for the cheaper option, and you eventually arrived at a decision after a somewhat lengthy consideration of the pros and cons....
Save Money and Buy HP Compatible or Get Great HP Quality—You No Longer Need to Choose
APR 29, 2019 | By NECS
Let’s face it, OEM cartridges cost a lot more than compatible toners, but they are much higher in quality. A new program from HP that NECS’ customers have access to can cut your printing costs drastically in two easy steps. Step 1: Buy from an HP authorized reseller like NECS An...
Solve Your Paper Document Storage Problems with this Simple System
APR 12, 2019 | By NECS
Would your business’ essential data survive burglary? Flood? Fire? Maybe you store backups off-site, but what is that costing you year after year? And how long does it take you to locate a paper document whether in office or off-site? Are you always successful in finding what you’re looking for?...
Three Steps to Help You Avoid Wasting $1000s on Old Technology
MAR 29, 2019 | By NECS
Many office equipment leases are setup to automatically renew for one year unless you take specific action. While the default decision to leave the existing copier in place is easy, it could result in additional monthly charges far greater than that of new technology. Here are three steps you can take to...
The Average Cost of a Data Breach is $4 million! How at Risk is Your Business?
MAR 15, 2019 | By NECS
Think your files are secure? Think again. Just last year 500 million Marriott customers’ data was stolen. This included personal, credit card and other sensitive information. What’s worse? The hackers remained in their system undetected for four years. Every day, over 6.5 million records are breached - that's 75 files...
How NECS Helps You Finance New IT—and Helps Your Cash Flow!
FEB 20, 2019 | By NECS
Do you have an upcoming IT project that requires new laptops, computers, printers or software? Let NECS help you with our Business Leasing Program. Whenever a new employee starts or an existing employee’s tech breaks down, there is a quick jolt to your cash flow. In 2019, technology is not...
Considering Wide Format In 2018?
JAN 10, 2018 | By NECS
Having wide format print technology in your business can provide many benefits, including faster turnaround times, increased security and confidentiality, and potentially lower costs—depending on your print activity. Faster turnaround times When you own a wide format printer, you can theoretically print whenever you’d like. You can produce a document in...
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