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How to Capture Quality Data Every Time | New England Copy Specialists Skip to main content
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How to Capture Quality Data Every Time

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How to Capture Quality Data Every Time

June 08, 2021  |  NECS

As we all know, data is power—and as a business, you must be able to capture and store your collected data efficiently and securely. You can do that with ScanOptics’ AI-powered document capture and processing solution. 

With this, you will be able to easily capture quality data, which you can use to inform key business decisions.

Here’s How This Secure Document Capture & Processing Solution Works:

1. Scanning

When it comes to anything scanning-related—you’ll be fully covered! And we really mean everything...

  • Pick up
  • Prepping
  • Scanning
  • Quality Check
  • Storage

We will handle it all so you can focus on your business. 

2. Data Capture

It’s called intelligent data capture for a reason! Using specific data capture technology, important data such as invoice numbers, dates, and names will be collected from your documents. This technology is accurate and secure. 

3. AI Validation 

Using AI technology, this solution will make your job easier and it will also make data validation quicker. All data will be read, understood, and acted on as needed. 

Scanoptics easy.forward process

4. Data Analysis, Review & Routing

All data will get to where it needs to go—that’s a guarantee. With this solution, you will save time and money simply because tasks that are time-consuming and repetitive will be automated. 

5. System Integration

    System integration is typically the most stressful part when taking on a new solution. Luckily, that won’t be the case here! This solution will work with your system and according to its needs. All data and documents will be securely stored in a way that works for you. 

    6. Use & Access

      This may be the best part...within just a few hours your data will be categorized for you. Where? Within your own system! All data will be easily accessible for you and your team whenever you need it (using an organized system, it takes only seconds to find what you need!). 

      Data is guaranteed to be easy to read, consistent, and securely stored for you.

      The great news is, data is securely encrypted in each step of this easy.forward process (that has also proven to be 99.9% accurate, which is significant!). This means that you can feel confident knowing your data is accurate and secure at all times, and that you will be able to get the right information to the right people at the right time. 

      If you’re interested in this solution and want to learn more, contact us. Our specialists would be happy to discuss how ScanOptics' document capture and processing solution can work for your unique business.

      Contact Us


      How are you handling physical mail right now?

      There is no way for paper mail to be securely and efficiently passed between the appropriate team members anymore. It still needs to be filed, stored and accessed, what to do?

      You need to automate your digital processes. The Digital Mailroom is a great place to start.

      Here's How it Works



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